WRE Midtown
Transaction Services.

Congratulations on
your new transaction!

Leverage our customer-centric transaction coordination services to free up more of your time by doing less paperwork. Let us help you do what you do best, Prospect + Sell!

We pride ourselves in relieving your stress and becoming an extension of your business. We look forward to working with you and creating a smooth contract to close process. If you haven’t worked with us and would like to please contact us.





Fill out the full Listing & Marketing Cover Sheet to submit to the front desk listing coordinators and the marketing team.



Fill out the short intake form for Pre-Listing Services completed by the Transaction Processing team.


Cover Sheet



Fill out the Transaction Cover Sheet yourself to submit to your office Transaction Coordinator.



Fill out the quick-fill cover sheet and have the Transaction Processing team fill out your Transaction Cover Sheet for you.


Transaction Management Services



Fill out the short intake form for Transaction Management Services completed by the Transaction Processing team.

Paperless Pipeline is the online filing system used by WRE Midtown.
Access your in process transactions via Paperless Pipeline often.


BJ Mellema

Transaction Coordinator

Fox Linsley

Transaction Coordinator

Pattilou Reeves

Transaction Coordinator


Liz Barcott


Sarah Do Johnson


Claire Choi



$295 Pre-Listing Services (full service, Transactions Team)

$0 Transaction Management Services (office staff – input sheet only)

$295 Transaction Management Services (full service, Transactions Team)

See the transaction steps breakdown flow chart from mutual to close.


Contact midtownprocessor@windermere.com to get started with Midtown’s Transaction Services.

Click on the link for a step by step video guide to filling out transaction forms.



We love our agents and would love to meet you at an office of
your choice or out for coffee to chat more.


Monday – Friday: 9am – 5pm PST

Pre-Listing Services - $0

Front Desk/Listing Coordinator:

    • Order sign install
    • Create incomplete MLS listing – upload signed supplements, photos, and input any known broker/public open houses.
      BROKER: Responsible for re-arranging or approving photo order
    • Inform broker when NWMLS Incomplete Listing is ready for their review
      BROKER: Responsible to review NWMLS Listing and notify when staff can change status to Active
    • Upload paperwork to Paperless Pipeline
    • Create/prepare any requested Silent Talkers
    • Create/prepare any requested standard open house flyers

Midtown Marketing team to produce any additional marketing materials as requested

      • Direct mail/Postcards
      • WeConnect e-blast
      • Adwerx
      • Social media squares
      • Custom website landing page

Pre-Listing Services - $295

  • Broker contacts Processor Team & fills out provided Listing On-boarding Form
  • Introduction email will be sent to open Title and order Legal Description
  • Order sign install
  • Email sellers to prep for listing papers
  • Prepare Form 17 to send to Sellers through TD
  • Prepare listing papers in Transaction Desk
    – Listing Agreement, 7B, 22J, 22E, 22K, 35P, Form 17 etc.
    – Disclosure Packet, CO2 Alarm, Disclosure Receipt
    – WRE Form 42 (if the seller did pre-inspection)
  • Prepare Listing Input Sheet (Form 1) in Transaction Desk
  • Inform Broker when Listing Papers are ready for their review
  • Create incomplete MLS listing – upload signed supplements + photos
BROKER: Responsible for re-arranging photos
  • Send out listing docs to Agent and Sellers for signatures through TD
  • Inform Broker when Listing Papers are ready for their review
  • Confirm all listing forms have been signed and dated by sellers
  • Inform broker when NWMLS is ready for their review
BROKER: Responsible to review NWMLS Listing and change status to Active
  • NWMLS Approval: Send NWMLS Printout to seller(s) for initials
  • Fill out Transaction Memo
  • Submit all Listing Paperwork to Broker Care Team/Front Desk
  • Confirm transaction is uploaded in Paperless Pipeline
  • Assist in updating NWMLS, & File as needed

Transaction Cover Sheet - $0

This is the new, standard transaction coversheet and is required for every new transaction.

Transaction Cover Sheet - $50

If you find yourself overwhelmed with drafting the transaction coversheet and making sure all documents at Mutual are sent into the office, we can take care of that for you.

Transaction Management Services - $295

  • Introduction email sent to the broker providing a transaction summary report, printable contract-specific deadline calendar, and notes from our initial audit of the contract
  • Introduction email sent to Escrow (open Escrow), Title, Lender, and other side’s broker providing a transaction summary report and copy of PSA (minus Form 17)
  • Ensure the contract is fully executed with dates, initials, signatures, and broker information is completed
  • Draft Transaction Coversheet/Memo
  • Submit all required contract documents, including coversheet & any additional addendums to broker’s transaction coordinator for compliance & paperless file
  • 24 hour in advance email reminders to the broker of contractual due dates
  • Verify EM deposit and obtain a receipt from Escrow
  • Update deadlines due to any changes in the contract
  • Check math on Commission Worksheet and remind broker to approve it
  • Send all disclosures, documents, and reports to broker’s transaction coordinator and confirm upload onto transaction’s Paperless Pipeline file
  • Conduct a final audit of the file 7 days prior to closing to ensure all documents are uploaded and the file is complete
  • Check-In with Broker 7 days prior to closing to confirm the deadline
  • Confirm final recording and alert broker
  • Follow-Up with broker to obtain outstanding documents (if applicable)